Exchange account management and automatic reconciliation via web link: Efficiency and transparency for your container management

As soon as containers, pallets, racks, etc. are used across companies, many companies encounter time-consuming, error-prone and opaque processes. Bookings and balances must be created, shared and checked manually, requirements for empty containers reported and complaints must be communicated.

👉 In short: There is pure chaos!

Our innovative software function “exchange account management and automatic reconciliation via web link” revolutionizes this process and brings tangible benefits for all parties involved. We're putting an end to the messy email ping-pong and finally tidy up your exchange account management!

The challenges of the classic process

Do you know that too?

For 8 out of 10 companies, everyday life in container management looks like this:

• High personnel costs due to manual account reconciliation and control
• Inefficient communication via email, phone, or Excel lists
• Time delays: Data is often only up to date and verifiable weeks later
• Lack of real-time transparency and no proactive feedback on bookings
• Shrinkage often remains undetected as deviations are noticed too late
• Oversized pools and therefore high capital commitment costs because circulation speeds are not optimized

These challenges particularly affect medium-sized and large logistics service providers with hundreds or thousands of exchange partners. But manufacturing companies that book load carriers with OEMs and suppliers are also all too familiar with these problems.

Is the classic reconciliation workflow still up to date?

Spoiler: He isn't! 😅

The manual and classic coordination process in the area of packaging materials is complex and prone to errors:

• Each partner has hundreds, thousands of exchange accounts (often in Excel or SAP)
• Reconciliation is carried out retroactively, mostly monthly (feels more like yearly...)
• Account statements are sent to each individual exchange partner as a PDF, CSV file or Excel
• First, the recipient laboriously checks each individual transaction against his documentation, before potential discrepancies must then be checked again
• In the event of differences, the chaotic back-and-forth of emails and calls starts and annoys both parties involved
• At the end, the new account statement must be signed and returned

The result: A lot of effort, little transparency, high risk of errors. Pure frustration!

Does that sound familiar to you? Then it might be time for a change!

The new workflow with Logistikbude

Easy Translucent Automated. Breathe deeply at last.

With our innovative exchange account management and automatic reconciliation, coordination with customers and suppliers is quick, intuitive and smooth — much smarter:

• Central partner management: All exchange partners and accounts at a glance. Account overview with current balances per load carrier (e.g. pallet, grid box, E1 box)
• All transactions clearly arranged in four categories: bookmarked, pending, coordinated, completed
• Integration possible via interfaces or mobile app — no double data collection
• Fully automatic sending of votes — in the background, without manual effort (drink coffee instead of typing in data!)
• Reminder functions and configurable alarms (e.g. for critical balances)

For your partners:

• No access to the software required — you get a web link that works like a Teams link and have the same, tidy view — with a rotated balance, of course
• Bookings can be complained about, receipts can be uploaded directly
• The history and status of every booking can be viewed at any time
• Automatic notifications as soon as something changes

The specific benefits for your company

What improvements can you expect?

• Efficiency increase: 80% less personnel costs due to automation of processes from recording to reconciliation. More time for the essentials (e.g. closing time!)
• 100% real-time transparency: All data and bookings are immediately visible to both parties — no waiting times until the end of the month
• Central source of information: All relevant information always in the same place, accessible to all participants
• Automation: No more manual reconciliation processes, automatic reminders and alarms
• Better collaboration: Exchange partners benefit from transparency and can interact directly — complain about bookings, upload receipts, view status
• Detect shrinkage faster: Discrepancies are immediately visible, shrinkage and repurchase can be minimized by up to 90%

Conclusion: More control, less effort

With Logistikbude, you say “bye” to the reconciliation chaos! With our exchange account management and automatic reconciliation, you can take your empties logistics to a new level: Processes are streamlined, sources of error eliminated and all parties involved benefit from maximum transparency and efficiency — without extensive training or system changes. Have we sparked your interest? Then let's get in touch.

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