Automatic exchange account reconciliation via upload: No more manual reconciliation of pallets, containers, etc.

Does that sound familiar to you?

A large logistics or retail partner sends a file with hundreds of individual bookings — and you sit there again and compare every single line with your own records. By hand. Search for different formats, missing references, inquiries, documents...

This costs time, nerves — and resources that would be much better spent elsewhere.

With our automatic exchange account reconciliation via upload, our SaaS solution ensures clear processes, minimal reconciliation times and maximum overview.

The problem: When the other person sets the pace

In reality, reconciliation of pallet accounts usually works like this: Excel or PDF files flutter into the house regularly (usually once or twice a month). These come from partners who structure their documents in their own way — and expect everything to be checked and confirmed quickly.

The effort is then up to you:

• Check total balance, review transaction by booking
• Identify differences: volumes, data, content
• Add comments or mark discrepancies
• Search for and return receipts
• And when in doubt: telephone consultation and e-mail ping-pong

What makes it even more difficult: Every reconciliation looks different. There is no standard process, no uniform structure — and that multiplies by the number of your partners.

The new way: upload. Reconcile. It's done.

With the automated reconciliation process, the Logistikbude is making things much easier — especially for everyone who has operational responsibility for exchange accounts.

Here's how it works:

1) Upload the partner file (CSV, Excel or PDF)

2) Selection of the appropriate exchange account and period

3) Automatic reconciliation of bookings on four levels:

• ✅ Consistency — transactions are the same
• 🔁 Partial agreement — e.g. quantity variances
• ❌ No match — bookings only exist with you
• ➕ New bookings — bookings only exist with the partner

4) You decide with one click: Which booking should apply?

5) Documents can be stored directly or adopted automatically

Clear feedback instead of inquiries

After completion, the software generates a reconciliation report that is similar to the partner's original — only supplemented by a column with the result:

• “Accepted”
• “Original accepted”
• “Not adopted”

This report can be returned directly. All changes are comprehensibly documented for your exchange partner — including supporting documents, if required.

What was previously a tough back and forth is now becoming comprehensible, quick and professional feedback — without the need for additional coordination.

The specific benefits at a glance

✔ Significantly less manual work — up to 80% time savings

✔ Transparency across all reconciliations

✔ Error reduction through automated matching

✔ High scalability — even with hundreds or thousands of bookings

✔ Clear communication with partners — without any follow-up

Conclusion: From reactive to structured

Reconciliation of pallet, container or load carrier accounts on a monthly basis is part of everyday life for many in logistics. But as volume increases, resources often remain the same. Anyone who still relies on manual processes is wasting valuable time.

With our exchange account reconciliation via upload, a cumbersome reconciliation becomes a digitally supported, clearly structured process — which is not only faster, but also more reliable.

👉 Do you want to experience the process yourself? Then get in touch with us using the form below.