AI agent for pallet notes: Scanned, recognized, booked — 1 click instead of 10 fields

Does that sound familiar to you?

At the beginning of each shift, dozens — sometimes hundreds — of loading carriers receipts for pallets, containers, etc., end up on your desk. You scan, open the booking mask, type in the exchange partner, date, document number, means of loading and quantities. Miscalculation, a missing data set there — and inquiries, corrections and sheer chaos begin.

This costs time, nerves — and resources that you can make much better use of in day-to-day operations.

With the AI agent for pallet notes, you turn the process around: You load your scans into our software, the AI reads out all relevant data and automatically fills out the booking. You check briefly — and confirm with just one click.

The problem: Typing in the “pallet office”

In reality, maintaining exchange accounts often works like this: Documents are scanned in, then transferred manually line by line. The higher your throughput, the more potential sources of error and queries.

The cost per note is immense:

• Assign exchange partners correctly
• Compare document date and numbers
• Record loading carrier types and quantities correctly
• Look up truck license plates or other references
• Clarify queries and submit supporting documents

Each of these steps costs seconds to minutes — multiplied by your volume, that's quickly several hours a day.

The new way: Upload. Let it be recognized. Validate

Logistikbude turns annoying typing into a confirmation workflow — fast, comprehensible and scalable.

Here's how it works:

1) Upload a collection of scans — even several hundred documents at once.

2) AI reading of documents: exchange partner, document date, document number, means of loading & quantities, optional truck license plates and other references.

3) Pre-filled booking mask — clearly marked which fields the AI has set.

4) Review & 1-click booking — in case of uncertainty, the AI suggests suitable candidates (e.g. with similar partner names).

5) Background learning — Each confirmation or correction improves accuracy.

Clear traceability instead of inquiries

Each booking is documented in an audit-proof manner — with a time stamp, person responsible and a link to the original document. AI values are visible and changes are logged. This allows you to answer questions in seconds — without having to search for documents for a long time.

The specific benefits at a glance

✔ Up to 6× faster: from 30-60 s typing to a maximum of 10 s check & confirm per document

✔ Fewer errors & differences thanks to structured readout and suggestion logic

✔ Receipt is directly behind the booking, making it comprehensible to all parties

✔ Audit security thanks to complete documentation and the four-eyes principle

✔ Technology open — works with your existing scans, IDs, and systems

Practically calculated

500 receipts/day × (Ø 40 s → 10 s) saves around 4.2 hours per day — without changing the original process on the ramp.

Conclusion: Typing becomes confirm

Anyone who still transfers pallet notes manually is wasting time and quality every day. With our AI agent, a laborious process becomes a clear, fast and reliable workflow — which grows with your volume.

👉 Do you want to see how your pallet tickets are booked in 1 click? Get in touch using the form — we'll be happy to show you the process in a short demonstration.